Administration Specialist

Vieni a fare il lavoro che ti piace, in un team che ti rende orgoglioso di farne parte.

As Administration Specialist, you will have administrative and accounting responsibilities that you will optimise working in close contact with your team.

  • Location Parma, PR
  • Department Corporate
  • Position Junior
  • Min. Experience 2 yrs

Job Description

As Administration Specialist, you will have administrative and accounting responsibilities that you will optimise working in close contact with your team. You will guarantee the delivery of reliable,  result-oriented activities and give your contribution to strengthen these processes while keeping the efficiency level high. Furthermore, you will be involved in legal and business management activities.

More specifically, you will carry out the following tasks:

  • Successfully set up and manage all accounting activities, from registrations to financial statements, fulfilling the company's needs
  • Give your contribution in various activities such as office management, user management, inventory, filing, maintaining the relationship with stakeholders, coordinating business trips
  • Suggest enhancements and optimisations within the accounting and business management areas

You will report to the CFO and to the General Manager




This is what we are looking for. There are crucial sets of skills and fundamental traits that we will go through together, while under “nice to have” we have listed some qualities we consider a plus, but not required.

Fundamental Traits
  • 2 to 3 years of experience, preferably in a Chartered Accounting firm
  • BA in Company Administration and Management
  • Responsibility, organisation skills. motivation, thorough precision, punctuality, curiosity, flexibility, mediation skills, and a result-oriented approach
  • Passion and motivation for administrative processes optimisation
  • Willingness to take care for all-round management tasks
  • Initiative and unceasing desire to grow professionally
  • Excellent proficiency in English
  • Interest and curiosity towards Digital Marketing
Crucial Skills
  • The ability to independently manage a firm’s accounting operations
  • Familiarity with the administrative processes within a small-sized firm, and the ability to efficiently structure them
  • Confidence with the management of processes that are diverse and that involve different people, strict deadlines, and high quality requirements
  • Initiative for suggesting the best tools and softwares for the above-mentioned activities (and the ability to successfully use them)
  • Excellent interpersonal skills for the management of the relationships with the team, vendors, clients, accountant, and labour and legal consultants
  • Proficiency in Microsoft Excel
Nice to have
  • Familiarity with the different types of contracts for sale contracts of commissioned projects
  • Confidence with the operational use of a management control system
  • General knowledge of the Italian CCNL Metalmeccanica Piccola Industria
  • General knowledge of Zucchetti management software



What we can offer you

We commit to treating people the best way we can, with respect and a professional approach. What follows is our offer. We do not want you to commit to an offer that does not fit you. What you see here is what you get, no secrets.

  • Employment contract
  • Gross Annual Income depending on the experience + additional bonus (personal/Caffeina)
  • Restaurant Ticket + free coffee and water 24/7
  • Apple workstation
  • Welcome kit: 2 t-shirts, 1 sweatshirt, 1 iPhone, 1 Tucano+Caffeina backpack
  • (paid for) Conferences and events
  • (paid for) Education, online courses, books and documentation
  • Research and development on innovative subjects (such as VR, Wearable, IoT, iBeacon)
  • Project teams of diverse resources: Developers, Designers, Creatives, and Marketers
  • Relaxation (dinners, beers, etc.) offered by Caffeina
  • But most of all: you can do the job you like with a team you’ll be proud of



Workplace & Culture

Caffeina is a Creative Digital Agency. Technology, Design, Creativity, and Marketing are in our genes. Our headquarters is located in Parma, a city only one hour away from Milan and Bologna. Parma has a good work/life balance and a fair cost of living.

The work environment is informal and young (the average age here is 28 years old). Most of all, we value what you can do and how well you do it. We work as a team, we help each other and we grow together, project after project.

Our work philosophy is all about merging well-established, effective solutions with new, experimental pathways. Personal input and suggestions are always highly appreciated, as we consider them to be vital for our growth.



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